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Wrike Review: The Best Work Management Tool for Online Businesses

If you’re looking to improve efficiency and optimize your business processes, then you need to invest in project management software. While there are plenty of options on the market to choose from, we prefer Wrike for its advanced but straightforward collaboration and communication features here’s our review.

When it comes to project management, there are generally three signs that will let you know it’s time for you to implement project management software. These include growth, efficiency, and inter-dependency.

If you find your business is rapidly growing and it’s getting harder and harder for you or your team to juggle between multiple projects, then it’s time to invest in a project management software like Wrike.

This also applies if you find you’re stretching your team a little too thin or are in the process of taking on more complex projects. As far as efficiency goes, Wrike helps you decrease the amount of time your team spends on mundane tasks such as updating project spreadsheets.

As great as spreadsheets are, they’re often encumbered by massive data and typically lack the collaboration and accountability features of top tier project management apps. Initially, you may be bootstrapping your entire business as an entrepreneur or small business owner.

However, as the complexity of your projects increases, you soon realize that the intricacies of your projects also increase and with it, the need for collaboration. It’s especially true with a virtual workforce since it makes it harder for you to integrate and communicate with your team effectively.

Fortunately, SaaS companies like Wrike were built to grow with your business. As a project management software, Wrike was built to help cut down time spent on repetitive and mundane tasks such as entering data into spreadsheets.

It helps you focus on improving your bottom line, i.e., the big picture, and makes sure you don’t overload your team with manual tasks. If you find your team is struggling with your current workload or your current application is caving under pressure, then it’s time you got Wrike.

Without further ado, here’s our definitive Wrike review so stick around to find out if you should take this project management application for a test drive.

About Wrike

Wrike was built to be a project management tool and excels at streamlining collaboration, improving processes, and increasing productivity.

Regardless of which industry you’re servicing, i.e., from digital marketing agencies to creatives to project management; Wrike is a tailor-made solution that will have your business running like a well-oiled machine.

Having been founded in 2006, Wrike was built as a work management application and specially designed to be an all-in-one collaboration tool. It has since grown to a large-sized organization with more than 700 team members located all over the world.

What’s more, according to their company page, Wrike is the go-to project management app being used by more than 18000 organizations and over 2 million users worldwide. If you’re looking to bring out the full potential of your workforce, then you can’t go wrong with Wrike.

But don’t take our word for it, Wrike has frequently been recognized by popular award programs and industry leaders for its huge strides in project management.

From Deloitte’s Fast 500 award to Microsoft Developers award to San Diego’s Business Journal; Wrike’s continuously been featured for its innovative work collaboration features and tools. They are dedicated to improving productivity between teams regardless of location.

Wrike gives both small and large businesses the necessary tools to effectively organize, collaborate, and manage their resources all in one dashboard. However, compared to other popular project management software like Asana, it’s on the more expensive side of the price spectrum.

That said, it’s unique selling points include it’s easy to use user interface, fast setup, and a variety of integration options. If you’re in the market for a project management tool that can grow and scale  your business, then you should consider getting a Wrike subscription.

User Interface

screen of wrike's ui

Wrike features a modern minimalistic UI design that’s easy-to-use. It comes with plenty of customization options and will let you adjust everything from the font size to the color palette of your dashboard to stay on brand.

It has three main sections—a sidebar on the left, a navigation bar at the top and the view section. The sidebar is where you’ll have all your projects listed. T

These can include the various departments in your organization, which can contain the different projects each department handles. Wrike’s navigation bar has five main sections.

The inbox section lets you easily create new emails to communicate with your team though you’ll also be able to do this in the comment section of each task. You then have “My Work,” which, as the name suggests, is where tasks or jobs assigned to you can be viewed.

The other items Wrike’s navigation bar include Dashboards, Calendars, Reports, and Stream. We won’t get into detail about this section since a majority of them a pretty self-explanatory.

The last section is the view section, which lets you toggle between different views to see the status and progress of your projects and tasks. Wrike comes with all the popular view modes including list, board, table, and Gant Chart view plus a Workload view.

All your tasks and their related parameters such as deadlines, assignees, attachments, and more can be set from the view section. They also went a step further and included filtering options to help you find what you’re looking for in an instant and improve your productivity.

Key Features

When it comes to project management, depending on the type of projects you’re handling, there are plenty of features to choose from. Some project managers prefer using the Kanban board view to manage their projects while others prefer the good old Gantt Chart view.

Project and Workflow Managment

project management dashboard for wrike

Wrike gives you access to these view options in a dynamic and interactive way and much more. The board view, Wrike’s most recent feature upgrade, is especially useful if you’ve subscribed to their business-grade account and lets you customize the headers of your columns.

They work pretty much the same way as status columns and works pretty much the same way most Kanban board apps work. The other unique feature about Wrike is their “table” view, which gives you an insight into how much time and effort is required for a specific task/project.

Like we’ve mentioned before, Wrike also comes with a Gantt Chart view options which are interactive and easy to use. It lets you merely drag-n-drop project items as well as change their due dates and dependencies.

Changing a task’s due date with Wrike is as easy as moving the edge of a task to a specific day in the Gantt Chart view. You can also create dependencies by selecting a task and connecting it to another task, which makes the whole process a cakewalk.

Time Tracking

You’ll be able to determine precisely how much time is required to complete a specific task or project. This is particularly useful since you’ll be able to make accurate estimations of how much time your plans will need.

Speaking of time, Wrike also comes with an inbuilt task timer, albeit it is limited to the business account. Once it’s enabled, the timer allows you to track the duration of each of our tasks though it doesn’t let you bill your clients or create invoices from the data available.

While on the subject of time, Wrike gives you a variety of options when it comes to setting deadlines for your tasks or projects. You’ll be able to assign specific due dates and set trailing due dates—due dates stretched out over a couple of days.

That said, it doesn’t allow you to set due dates using both days, and time, i.e. you won’t be able to set a specific time, e.g. 5 Pm, Thursdays using Wrike. If yours is a business that offers fast TATs, then you may have to look for a workaround like exporting the data to a 3rd party app.

The other caveat with this project management app is it doesn’t let your team members estimate how much time a project will take in both the best and worst-case situations.

So don’t expect it to automatically make due date adjustments for all tasks in the queue when a job becomes overdue.

Communication Options

Like in life, the best way of getting your point across is through effective communication and Wrike gives you access some of the necessary tools to do just that. It allows you to leave comments on tasks, deliverables, and even lets you add @ mentions to your tasks.

It’s important to remember that most teams are typically made up of a group of diverse individuals who are brought together to accomplish a specific organization’s objective. As great as diversity is at the workplace is, it does come with its unique challenges.

That’s why the ability to communicate effectively is typically the essential quality of your project manager. Project management is just about being on the same page on about a projects’ goals, roles, progress, managing expectations, and getting feedback.

Wrike gives you plenty of communication options, including email broadcasts to team members. It also gives you plenty of communication points in your project so you can streamline your workflow and plug any holes in your work processes.

Wrike’s Add-on Features

screenshot of wrike's integrations

As a standalone collaboration and work management applications, Wrike does a pretty great job of keeping you, and your team apprised of any developments in your projects. That said, it does come with a variety of add-on services that improve your team’s productivity.

For instance, Wrike features an in-built document editor that lets you easily create, edit, and share documents within your team. It also comes with a variety of other features such as allowing you to assign a reviewer to your tasks, a proofreading tools as well as a publishing service.

The great thing about all these add-on services is that they work within Wrike, so you don’t have to switch tabs to get work done.

Our last two nifty little features of Wrike is that it maintains document version history as well as an Undo button to help revert back to earlier document versions in an instant.

Wrike’s Enterprise Resource Planning(ERP)

The latest addition to Wrike’s plethora of project management features is Wrike Resource, which comes with advanced ERP options.

However, their ERP features are in the last stages of Beta testing, but they’ll also be adding a Timesheet as well. It’s a nifty little tool for tracking and recording the time of each of your team members spends on their respective tasks.

While their Business account does let you track time spent and set the estimated time frame for each task, their ERP features take time monitoring a step further. With Wrike Resource, you’ll be able to set the hours for multiple tasks from one location.

But wait, there’s more. Wrike ERP also comes with a variety of project management features such as real-time work collaborations, reporting, and analytics.

What’s more, with their Workload chart features, you’ll be able to set priorities for each task as well as organize them. Their Workload chart gives you and your team insights into who’s available, when and the level of effort required for each task.

Wrike also lets you automatically generate reports that help businesses compare or benchmark their team’s performance against the effort required to complete the assigned tasks. And with their drag and drop features, organizing tasks is as easy as dragging them to the right place.

Who it’s for

Wrike’s main selling points include its unique work collaboration management features, but it also doubles down as a reliable project management tool. Granted it doesn’t come with all the bells and whistles of a top-tier, project management tool, but it does cut it pretty close.

If you or your team is having problems meeting deadlines, sticking to the budget, and delivering projects on time, then it’s probably time for you to get a useful project management tool such as Wrike.

It’s designed to blend the organizational, analytical, and interpersonal skills and improve your businesses overall efficiency and performance. It’s suitable for a variety of business including marketing, creative and even project management teams.