Wrike vs. Slack Review: Which is the Best Collaboration tool?
While Wrike and Slack are great at project management and collaboration, they were built for different audiences and functions. We pinned the two against each other to help you find the right tool for the job in our Wrike vs Slack review.
‘I didn’t receive the email.’ These are the worst things that a project manager or a project supervisor wishes to hear. Unfortunately, these words are spoken every day in different parts of the world.
And even though there’s so much misunderstanding in the world of emails, it’s clear that we need to get around these issues to get work done, and to reduce loses.
Because like it or not, communication mishaps and gaps cost money. Missed deadlines and poor task management systems are things you do not want to deal with today.
So, if you are tired of the constant breakdowns in communication within and between your teams, you might want to invest in the best project management or collaborative software on the market.
If you’d like to move beyond email, you must be ready to move beyond an office project manager to an online project management/ collaboration tool which will ensure seamless communication in your organization. W
rike and Slack are two of the most common collaborative tools on the marketplace today, and if you’d like information on which of the two is better than the other, you are in the right place. But just before we look at how these two differ (or how similar they are), let’s first dive into the world of collaboration.
What is collaboration?
Collaboration is the process that allows employs to work together instead of being cut off from one another. Collaboration brings employees together. Businesses that have mastered the art of collaboration boast a high level of efficiency and even higher levels of productivity.
But to attain these benefits, these organizations use collaboration tools. Thanks to the use of the best collaboration tools, communications, to and from different individuals and teams are not only accessible via desktop computers and PCs, but also through mobile devices like tablets and smartphones.
For the best collaborative systems, you need to make sure that you only use tools for collaboration that bring together different individuals in your teams by tapping into their strengths, as well as weaknesses.
Overview of Wrike vs. Slack
What is Wrike?
Wrike refers to an online project management/ collaboration tool that gives you full access and control over your tasks. While there are many other project management tools you could try out, Wrike is gaining popularity fast because it regarded as an all-in-one collaborative tool.
Wrike will give you complete visibility of your project’s process using visual timelines editable depending on dependencies. Thanks to Wrike, you could accelerate your project delivery (if you need to) by allowing your different resources to not only prioritize their tasks, but also to connect tasks with files, emails, and discussions.
Therefore, in combination with integrated time tracking systems, you will receive a real-time view of your projects at any time, on your desktop and on your phone. Thanks to the high level of visibility offered by Wrike, you get to keep all your teams right on track, without having to use that time-intensive (wasting) status meeting.
Note that Wrike allows you to manage multiple projects from one point, and it allows the cross-function, distribution, and the growth of teams easier.
What is Slack?
Slack, on the other hand, refers to a workplace communication/ collaboration tool that centrally allows access and control over messaging, files, and tools. Think of it as an instant messaging system that enhances communication between teams.
In many ways, Slack is one of the best real-time messaging, conversation search, and an archive tool that simplifies communication in the workplace while enhancing your productivity. Thanks to Slack, you won’t need internal emails anymore, and you also won’t have to depend on some of the inefficient file-sharing options you are now using.
Like Wrike, Slack brings mobile and desktop messaging into one place. However, it goes a step further by encouraging seamless sharing of files, syncing of conversations, while also giving you access to more notification options. Some users regard Slack as a top-notch instant messaging and a collaboration system running on steroids.
To determine how these two tools differ and to help you decide which tool to buy, let’s dig into the features offered by each tool and how they differ from one another.
To ensure that the needs of different individuals and organizations are well catered for, Wrike offers a 5-tier payment plan which includes a free plan. These plans are designed to match different clients’ needs.
The Free Plan offers top-notch and free account support for up to 5 team members, and access to an unlimited number of collaborators. With this free plan, collaborators have access to projects, and they can share their sentiments. Unfortunately, these collaborators cannot edit or create tasks.
Despite this limitation, the Free plan doesn’t have a limitation for the number of projects one could create. The plan gives you access to 2GB of storage space. Note that you won’t have access to task dependencies, subtasks, Gantt Charts, dashboards, time-tracking widgets, and bulked action tasks, among other essential functions.
If you wish to access more features, you might want to sign up for the $588/year Professional plan. The Professional Plan gives you access to at least 5 seats (maximum 15 seats).
To increase the number of seats in this plan, you have to pay more – $1176 and $1764/ year for 10 and 15 seats, respectively. This plan offers everything in the Free plan, but it increases your storage space to 15GB while giving you unlimited access to shareable dashboards, Gantt Charts, and Microsoft Excel, among other Integrations.
The other plans include the Business for $1488/ year and the Enterprise and Wrike for Marketers plans both with personalized pricing models. These plans have more features and integrations.
Wrike boasts a clean and contemporary design with an easy-to-use interface and customization options for themes.
To ensure ease of use and efficiency in collaboration, Wrike has task view function that allows you to see the boards, lists, tables, and Gantt Charts, among others. The newly introduced feature, the Board View is a feature available to Business accounts and it allows the customization of the column headers, ensuring that they are the same as the headers for the workflow statuses.
The table view further enhances the functionality of the software by giving you great visibility of the time and the effort put into different tasks by your teams. The tables also provide details of the total time taken by a team to complete a task or even a project.
So, if you’d like to make correct predictions for future projects, you might want to use Wrike. The Business Accounts also have access to the In-Task Timer to track time spent on tasks.
And still, on the subject of time, it’s important to note that Wrike also comes with options for assigning deadlines/ due dates, as well as recurring dates for specific projects you work on.
This time system ensures fast turn-around times for projects. You might also like the interactive Gantt Chart View, which allows dragging and dropping of items into the chart to change dependencies or duration.
Wrike boasts a great activity feed where users can comment on tasks and even mention names using the @ function. Unfortunately, it lacks built-in functions for video calls or text chats.
Wrike offers additional collaboration services like the document editor, proofing tool; work approved work, and publishing service, among others.
Wrike gives you two time-tracking options – assigning a task to one employee then adding the task’s due date and starting the timer, or option 2, retroactively/ proactively checking the time tracker.
Either way, the tracker is a great tool for making future predictions. You might also like Wrike because of its time tracking reports which are quite comprehensive and easy to use thanks to the Report Filters.
First things first, let’s talk cost, or rather how much it’ll set you back.
Slack offers a Free plan, as well as a two-tier plan – Standard and Plus going for $8 and $15(per user)/ month ($80/year or $150/ year). If you only need a messaging tool, then you might want to look for the cheaper options on the market.
The free plan gives you access to 5GB of storage space and access search to only 10000 most-recent messages. The Standard plan gives you 10GB of storage space, group calls for a maximum of 15 people, and two-factor authentication for all account users.
You will also enjoy priority support and usage statistics. Plus plan gives you everything in the Standard plan, as well as 20GB of storage and 24/7 support
Slack boasts a number of the channels that will enhance your team’s focus. The main elements of the channels include discussions, separate messaging, and topic/ department or purpose-driven notifications.
These channels ensure that everyone involved in a project knows what is going on at all times.
However, if you need privacy in some communications, you could opt for the invite-only channels, also called the privacy channels. The privacy of the channels means that you can share sensitive information with only the people who need to know about the information shared in the private platform.
There’s also the traditional direct instant messaging option which allows you to send messages to a specific individual rather than a group. In addition to the general and the personal channels, Slack also features preferences applicable to individuals, or the entire organization. Thanks to the preferences function, your employees get to personalize Slack.
When it comes to personalization of Slack, you can only customize the Channels you are in.
Notifications are essential for communication today, but even though you don’t want to miss out on any communications, you also need to limit your notifications to a reasonable amount.
With too many notifications, the mind gets bogged down, and you end up ignoring the notifications. On the other hand, getting a few notifications often means one or more important messages slipping through the cracks.
So, to ensure that none of these happen, Slack will allow fine-tuning of notifications using keywords and channels, allowing you to focus on the high priorities in your book.
With file-sharing at the heart of collaboration, Slack simplifies things by ensuring that you can share documents when it’s needed. And the best bit is that you won’t have to worry about Slack being selective about the files you share across the platform. Document sharing is a simple drag and drop process.
You can share PDFs, images, documents, or spreadsheets, among others. Besides sharing documents, Slack enhances collaboration by allowing the persons you give access to the files the chance to comment or even star the document for reference. The documents shared on Slack are also very searchable.
If you use Box, Dropbox, or Google Drive, you only need to copy and paste the document’s link on Slack, and the document will be synced automatically. These kinds of shareable links are also searchable.
It is, therefore, worth mentioning that Slack has one of the most robust and reliable search functionalities.
Compatibility and Integrations
Slack is compatible with Android, IOS, and Windows Phones (in their beta version). On computers, Slack is compatible with Windows, Mac, and the beta version of Linux.
Regarding integrations, Slack has a number of integrations which allow you to centralize the notifications you get from the tech to sales support. The top integrations by Slack include:
The pre-built integrations that result from partnerships between Slack and about 60 other partners. These integrations ensure seamless communication in your organization. The integrations include Google Drive, GitHub, MailChimp, Zapier, Twitter, Trello, Zendesk, Box, and Zoom, among others.
Build Your Own; if you are interested, you could build your unique integrations on Slack.
Zapier and IFTTT (If This Then That) – you could use the IFTTT and the Zapier zaps to integrate this collaboration tool with different solutions and systems. You can do this in over 500 ways.
One of the ways in which these integrations enhance the performance of your business is through its email marketing integration (among others). For example, the integration with MailChimp makes it possible for you to receive notifications every time someone subscribes or even unsubscribes from your email list.
You will also know when your email campaigns have a change of status,
Both Wrike and Slack are a great collaboration and project management tools. And you could use either depending on your needs.
Wrike costs more, but it’s ideal for you if you need a collaboration tool that also doubles as a project management app. So, if you need an app that brings everything to one place, ensuring efficiency and collaboration while saving time, go for Wrike.
On the other hand, if you only need a top online communication tool for your organization, and you don’t mind the high price tag, you might like Slack because it’s a highly customizable app for productivity. Slack is not a great fit if you need a tool that offers more project management than collaborative functions.